Otterbein Senior Lifestyle Choices

Business Office Coordinator

Job ID


The Business Office Coordinator is a part time position (28 weekly hours) and is responsible for the daily business office needs including payroll, Resident Trust Fund, and other accounting functions.



  • Process payroll
  • Provide new hire orientation including paperwork, fingerprinting, back ground check, licensure verification, and reference checks
  • Maintain and audit employee files.
  • Maintain worker’s compensation system, background check log and OSHA log
  • Complete new hire and termination processes
  • Provide support and follow through with unemployment issues
  • Collect and maintain elder assistant schedules for state documentation purposes
  • Complete bi-weekly payroll
  • Code invoices and billing; reconcile benefits bills
  • Ensure applications and marketing materials are easily available
  • Reconcile petty cash and resident funds monthly
  • Maintain attendance and tardy system documentation
  • Ensure postage is readily available
  • Maintain and order office supplies
  • Notarize documents
  • Maintain the Orbits Ordering System including new hire entry, monthly billing, and non-clinical product entry
  • Be the corporate business/support liaison
  • File records as needed
  • Performs any other duties as assigned



Computer skills:

  • Word, Excel and UltiPro is preferred but not required.


  • Prefer post-secondary education with marketing experience or human resources experience.
  • Notary Public, preferred, not required
  • Payroll experience strongly preferred ideally with Ulti Pro software, but not required.
  • 1-5 years related work experience.





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